世紀商務(wù)英語外貿(mào)函電課件unit.ppt

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Unit7OrderandContract訂單與合同 大連理工大學電子音像出版社 世紀商務(wù)英語外貿(mào)函電 BasicKnowledgeConcerned Letter writingGuide OtherCommonlyUsedExpressionsandSentences SampleLetters PracticalTraining PartOne PartTwo PartThree PartFour PartFive Contents PartOne Anorderisarequesttosupplyaspecifiedquantityofgoods Anordermaybegivenbyaprintedorderform letter fax e mail etc Usually anorderisasymbolofacceptance butitmayalsoresultfromanofferoraninquirywithsubsequentquotations Thatistosay theformofanordercanbeusedasabuyingoffer anacceptanceoraconfirmation Anorderisjustaformtodescribethecommodityaccuratelyandclearly Sowhenyoureceiveanorderfromacustomer youneedtoidentifywhatitstandsfor Andthen youcanacceptit counter offeritandconfirmit 1 OrdersandTheirEffects 1 PartOne Usually businessesuseanorderformtoobtaingoodsfromsuppliers Whenaformisnotavailable aletterisneededfortheorder Whenwritinganorderletter youmustincludeallthespecificsnecessarytocompletetheordertoyoursatisfaction Tomakeyourorderclearandeasytounderstand youshouldusethelistingformatoftheorderformasaguidetogivinginformationaboutthefollowingmatters 1 afulldescriptionofthecommodity includingmodelnumber size color oranyotherrelevantinformation 2 quantity 3 dateandmethodofshipment 4 priceperitem 5 packing 6 payment 1 OrdersandTheirEffects 2 PartOne 2 Contract 1 Afterafirmofferisacceptedoranacceptanceisconfirmed acontractorasalesconfirmationshouldbemadeout generallybythesellers andsignedbybothparties Asalescontractorasalesconfirmation S C willgointoeffectimmediatelyuponsignature Acontractorasalesconfirmationmustcontainalltheparticularsagreeduponduringthecourseofnegotiation butthecontractcontainsalsosuchconventionalclausesasinspectionandclaims arbitrationandforcemajeure etc Incaseofdispute thisistheonlyauthenticdocumentonwhichjudgmentisbased Inalettersendingormakingmentionofacontract thefollowingcontentsshouldbeincluded PartOne 2 Contract 2 1 confirmingthebusinessagreement 2 statingthatyouhaveenclosedanorderform acontractconfirmation orasalesconfirmation 3 requestingthereturnofonecopydulysignedforyourfile 4 expressingyourexpectationofthecounter signature promiseorhopethatthecontractwouldbefulfilledsmoothlyandsuccessfully andthatthemutualbusinesswouldbeexpandedinthefuture PartTwo OrdersandContractsareunseparatedpartsofAcceptancesandConfir mations thereforetheyhavemuchincommonincontentsandexpressions PartTwo PartTwo PartTwo PartTwo PartTwo PartTwo PartThree Expressions 1 1 new freshorders新訂單 initialorders首次訂單 outstandingorders未完成訂單 trialorders試訂單 duplicateorders repeatorders重復(fù)訂單 續(xù)訂單 amendedorders修改后的訂單2 acceptanorder接受訂單 confirmanorder確認訂單 cancel withdrawanorder取消訂單3 bookanorder接受訂單 placeanorder下訂單4 carryout execute fulfill workon fillanorder執(zhí)行訂單5 declineanorder refuseanorder turndownanorder拒絕訂單6 send givesb anorderforsth 向某人下 的訂單7 ordersth ata price 以 價格 訂購某物8 confirmacceptanceofone sorder確認接受某人的訂單9 in outofstock有 無存貨10 recommendsth asasubstitute推薦某物作為替代品11 beunable notinapositiontoaccept entertainone sorder無法接受某人的訂單 PartThree Expressions 2 12 ensurethefulfillmentofanorder保證訂單的執(zhí)行13 salescontract銷售合同 salesconfirmation銷售確認書14 drawupacontract草擬合同 draftacontract起草合同 haveacontractreadyforsignature備好合同簽字15 sign close enterintoacontract簽訂合同16 sign countersignandreturnacopyof forone sfile record簽退 會簽一份 供某人存檔 備案17 Enclosedpleasefind 隨函附上 請查收 Herebyweenclose 茲附寄 bepleasedtoenclose 很高興地附上 Enclosedis 所附上的是 18 Wearesendingyou 現(xiàn) 特此 寄上 19 counter signature會簽20 induplicate triplicate quadruplicate quintuplicate sextuplicate septuplicate octuplicate nonuplicate decuplicate一式兩 三 四 五 六 七 八 九 十份 PartThree TypicalSentences 1 1 Wehavenowseenthesamplesandarepreparedtoorder50000piecesasatrial 2 Wearepleasedtofindthatyourmaterialappearstobeoffinequality Asatrial wearedelightedtosendyouasmallorderfor2500dozenrubbershoes 3 Withreferencetothegoodsyouordered wehavedecidedtoacceptyourorderatthesamepriceasthatoflastyear 4 WehavepleasureininformingyouthatwehaveacceptedyourorderNo 234 5 Asthegoodsyouorderedarenowinstock wewillshipthemwithoutfailasearlyaspossible 6 Unfortunately yourorderforgoodsmodelNo 84isnowoutofstock butwerecommendNo 85asasubstitutewhichisveryclosetoyourchoiceinqualitythoughslightlyhigherinprice PartThree TypicalSentences 2 7 Toourregret weareunabletoacceptyourorderatthepricerequested sinceourprofitmargindoesnotallowusanyconcessiontodiscounttheprice 8 Aswagesandpricesofmaterialshaverisenconsiderably weregretthatwearenotinapositiontobooktheorderatthepriceswequotedhalfayearago 9 Wehavereceivedyourorder Itisbookedandweareprocessingit 10 Asourfactoriesarefullycommittedforthefourthquarter weregretourinabilitytoacceptanyneworders 11 WehavereceivedyourorderNo 751anditwillbeexecutedtoyoursatisfaction 12 Pleasedbeassuredthattheorderwillbepunctuallyfulfilled 13 WearesendingyouoursalesconfirmationNo 789induplicate Pleasesignandreturnonecopyforourfile 14 ThankyouforyourletterofApril8 andtheenclosedordersheetfor1000setsofsewingmachines WeareenclosingourS CNo 345induplicate pleasecountersignandreturnonecopytousforourfile PartThree TypicalSentences 3 15 EnclosedisoursalescontractNo 986induplicate Ifyoufindeverythinginorder pleasesignandreturnonecopyforourfile 16 Asaresultoftherecentexchangeofcablesbetweenus weconfirmhavingbookedyourorderNo 369onthetermsandconditionssetforthintheenclosedS CNo 939 induplicate Pleasecountersignonecopyandreturntousforourfile 17 WearepleasedtoencloseourcontractNo 589intwooriginals Pleasecountersignoneoftheoriginalsandreturntousforourrecord 18 EnclosedpleasefindoursalesconfirmationNo 996induplicateforyourcounter signature Pleasesignandreturnonecopytousforourrecordassoonaspossible 19 Pleasesendtheduplicateofthecontractcountersignedtous 20 Ifthereisevidenceofabreachofcontractbyeitherparty thecontractmaybecancelledimmediately PartFour Sample1 1 AnOrderUsedasanOffer DearSirorMadam ThankyouverymuchforyourletterofJune15 2007withmodelsandpricelists WehavechosenArticleNo 1338forwhichweencloseorderNo 988 Thegoodsareurgentlyrequired sopromptdeliverywillbemostappreciated Wehopethisorderisworkabletoyouandlookforwardtoyourearliestreply Yourssincerely PartFour Sample1 2 OrderNo 988ABCCorporationNewYork USADearSirorMadam Pleasesupply QuantityArticlePriceDelivery1000setsNo 1338US 850August 2007Packing eachsettobepackedinaplasticbox withawoodencaseasanouterpackageInsurance W A 1for10 overtheinvoiceamount2Marks asusualwithourpreviousordersPayment draftatsightunderanirrevocableLetterofCredit3 PartFour DearSirorMadam ThankyouforyourquotationofAugust15 2007togetherwiththepatternsofShanghaiPrintedPureSilkFabrics Wefindbothqualityandpricessatisfactory Wearepleasedtogiveyouatrialorderforthefollowingitemsbasedonthestockatthepricenamed1 QuantityPattern2NumberUnitPricesTotalAmount315000yards9001US 12peryd US 18000012000yards9002US 13peryd US 15600010000yards9003US 15peryd US 150000 AllthepricesareCIFSanFrancisco AnOrderUsedasanAcceptance Sample2 1 PartFour Weexpecttofindagoodmarketfortheaboveandhopetoplacefurtherandlargerorderswithyouinthenearfuture OurusualtermsofpaymentarebyD P60daysandwehopethatitwillbesatisfactorytoyou Meanwhile shouldyouwishtomakeinquiriesconcerningourfinancialstanding youmayrefertothefollowingbank Thenameandaddressofthebank Yourssincerely Sample2 2 PartFour DearSirorMadam WearepleasedtoreceiveyourorderofSeptember5 2007forShanghaiPrintedPureSilk1andwelcomeyouasoneofourcustomers WeconfirmthesupplyofShanghaiPrintedPureSilkatthepricesstated2inyourletterasfollows QuantityPatternNumberUnitPricesTotalAmount15000yards9001US 12peryd US 18000010000yards9003US 15peryd US 150000 AllthepricesareCIFSanFrancisco Sample3 1 ConfirminganOrder PartFour Wearearrangingfordispatch3nextweekonS S Dongfeng 4 Whenthegoodsreachyou wefeelconfidentthatyouwillbecompletelysatisfiedwiththem Asyoumaynotbeawareof5thewiderangeofgoodswedealin weareenclosingacopyofourcatalogueandhopethatourhandlingofyourfirstorderwithuswillleadtofurtherbusinessbetweenusandmarkthebeginningofpositiveworkingrelationship Yourssincerely Sample3 2 PartFour DearSirs WehavereceivedwiththanksyourorderNo 369ofSeptember5 2007forShanghaiPrintedPureSilk WecanacceptyourorderexceptforthefirstitemArt No 9001 Themanufacturesarefindingitimpossibletomeetthecurrentdemandforthisverypopularitem Wedeeplyregretthatwecannotsupplythisitemforyouatthistime Oncetheitem9001isavailable wewillinformyouatonce Theotheritemscanbesuppliedimmediately Enclosedistheamendedordersheet1foryourconfirmation WeLookforwardtoyourearliestreply Yourssincerely Sample4 AnOrderUsedasaCounter offer PartFour DearMr Sims Referringtothefaxesexchanged1betweenusresultingin2theconclusionofbusinessfor200tonsofOysters weareenclosingoursalescontractNo 39induplicate3 Pleasecountersignandreturnthebottomcopytousforourfile WetrustyouwillopenthenecessaryLetterofCreditassoonaspossible Yourquickanswerwillbeappreciated Sincerelyyours ZhangMingManager Sample5 EnclosingaContract PartFour DearMr Zhang ThankyouverymuchforyourletterofSeptember20 2007concerningthesalescontractNo 39 Wehavecheckedtheentire1contractandaresatisfiedwithit Enclosedpleasefindonesignedcopyforyourfile WehaveappliedfortheL C2throughourbankinyourfavortocoverthesaid3productsandwouldbegratefulifyoucanexecutetheorder4asquicklyaspossible Wearelookingforwardtoyourreply Sincerelyyours MikeSimsManager Sample6 EnclosingaCountersignedContract Notes Sample1 Sample2 1 W A 也可以簡寫為 W P A 即 WithParticularAverage 譯為 水漬險 是海洋運輸保險中的一個險別 詳見第十一章 2 10 overtheinvoiceamount 指 超過發(fā)票金額10 即 按發(fā)票金額的110 投保 3 draftatsightunderanirrevocableLetterofCredit在不可撤銷信用證條件下憑即期匯票支付 1 namev 指定2 patternn 式樣 花型e g Wearepleasedtosendyoupatternsinvariouscolorsasrequested 我們很高興按照貴方要求寄上各色圖案 3 amountn 金額totalamount總金額insuredamount保險金額 Notes Sample3 Sample4 1 printedpuresilk印花真絲2 statedv 提及3 dispatchn 發(fā)貨4 S S Dongfeng 東風 號輪 S S 指 SteamShip 5 beawareof了解 1 ordersheet訂單 Notes Sample5 Sample6 1 exchangev 交換 交流2 resultin導(dǎo)致3 duplicaten 完全一樣的東西 復(fù)制品 副本e g keepaduplicateoftheletter保存一份信的副本adj 完全一樣的 復(fù)制的 副本的e g Heopenedthedoorwithaduplicatekey 他用一把復(fù)制的鑰匙開了門 1 entireadj 全部的 整個的2 appliedfortheL C申請開立信用證3 thesaid 所說的 所述的 4 executetheorder履行該項訂單 PartFive 1 PutthefollowingEnglishintoChinese 1 BeginningTraining 首次訂單 1 initialorders 2 bookanorder 下訂單 訂購 3 instock 有存貨 4 ensurethefulfillmentofanorder 保證訂單的執(zhí)行 PartFive 1 PutthefollowingEnglishintoChinese 2 推薦某物作為替代品 5 recommendsth asasubstitute 6 salesconfirmation 銷售確認書 7 counter signature 會簽 8 Herebyweenclose 茲附寄 9 quadruplicate 一式四份 PartFive 1 PutthefollowingEnglishintoChinese 3 會簽一份 供某人備案 10 countersignandreturnacopyof forone srecord 11 Weareherebypleasedtoplaceanorderfor100setsofsewingmachineswithyou atUS 250eachset 我們特此高興地向貴方訂購100臺縫紉機 每臺250美元 12 Weencloseatrialorderasthequalityisuptoourexpectation Wewillsendduplicateordersinthenearfuture 由于貨物的質(zhì)量達到我們的要求 我們附上試訂單 在不久的將來我們會下重復(fù)訂單 PartFive 1 PutthefollowingEnglishintoChinese 4 關(guān)于貴方2007年9月5日的來函 我們很高興告知貴方我們已經(jīng)接受你們關(guān)于2000臺鬧鐘的訂單 13 WithreferencetoyourletterofSeptember5 2007 wehavepleasureininformingyouthatwehavebookedyourorderfor2000setsofclocks 14 Wearepleasedtofindthatyourmaterialappearstobeoffinequality Asatrial wearedelightedtosendyouasmallorderfor2500dozenrubbershoes 我們很高興發(fā)現(xiàn)貴方用料品質(zhì)優(yōu)良 現(xiàn)寄去2500打膠鞋的小額訂單以作試購 PartFive 1 PutthefollowingEnglishintoChinese 5 15 Aswagesandpricesofmaterialshaverisenconsiderably weregretthatwearenotinapositiontobooktheorderatthepriceswequotedhalfayearago 16 ThankyouforyourletterofApril8andtheenclosedordersheetfor1000setsofsewingmachines WeareenclosingourS CNo 345induplicate pleasecountersignoneandreturntousforourfile 由于工資和原料價格大幅度上漲 很抱歉無法按我方半年前所報價格接受訂單 貴公司4月8日來函及所附1000臺縫紉機訂單均已收到 茲附寄第345號銷售合同一式兩份 請簽退一份以便存檔 PartFive 1 PutthefollowingEnglishintoChinese 6 現(xiàn)特此寄上我方銷售確認書第200號一式兩份 其中一份請在簽退后供我方存檔 17 Asaresultoftherecentexchangeofcablesbetweenus weconfirmhavingbookedyourorderNo 369onthetermsandconditionssetforthintheenclosedS CNo 939 induplicate Pleasesignandreturntousforourfile 18 WearesendingyouourS CNo 200induplicate onecopyofwhichpleasesignandreturnforourfile 作為我們雙方之間最近往來電報的結(jié)果 我們確認按所附939號銷售確認書規(guī)定的條款接受貴方第369號訂單 該確認書一式兩份 請簽退一份供我方存檔 PartFive 1 PutthefollowingEnglishintoChinese 7 非常感謝你方購買3000件女士襯衣的308號訂單 并十分高興地接受貴方條件 隨函附寄我方56 2007號銷售確認書一份 請查收 19 EnclosedisoursalesconfirmationNo 35induplicate Pleasesignacopyandreturnforourfile 20 WeappreciateyourorderNo 308for3000piecesofwomen sshirts Wearepleasedtoacceptyourterms EnclosedpleasefindacopyofoursalesconfirmationNo 56 2007 附上的是我方的第35號銷售確認書一式兩份 請貴方簽字后退回一份給我方存檔 PartFive 2 Readthefollowinglettersandchoosethebestonefromthegivenanswersforthemissingprepositions to at of with in on for from onto into by Letter1 DearMr Chen ThankyouforyourletterofSeptember21 2007 1 whichyouenclosedyourpricelistandcatalogue Aswefindbothqualityandpricessatisfactory wearepleasedtogiveyouatrialorder 2 thefollowingitems 3 theunderstandingfromstock 4 thepricenamed orderform Sinceourcustomersurgentlyrequirealltheseitems wehopeyouwillmakedelivery 5 anearlydate Yourquickanswerwouldbeappreciated Sincerelyyours on in for at at PartFive to at of with in on for from onto into by Letter2 DearMr Snyder Werefer 1 yourfaxofJuly30 2007regardingtherepeatorder 2 Garment Weregretthatweareunabletofillyourorder asourmanufacturesareheavilycommitted Wewill however keepyourorderandassoonasweare 3 apositiontoacceptneworderswewillcontactyoubyfax regardtostocklines weareenclosingalist 5 yourinformation Shouldyoubeinterestedinanyitems pleaseinformusofyourrequirements Sincerelyyours With for for to in PartFive IntermediateTraining 1 PutthefollowingChineseintoEnglish 1 amendedorders 1 修改后的訂單 2 執(zhí)行訂單 carryout execute fulfill workon fillanorder 3 以 價格訂購某物 ordersth ata price 4 無存貨 outofstock PartFive 1 PutthefollowingChineseintoEnglish 2 beunable notinapositiontoaccept entertainone sorder 5 無法接受某人的訂單 6 銷售合同 salescontract 7 簽退一份 供某人存檔 signandreturnacopyof forone sfile 8 隨函附上 請查收 Enclosedpleasefind 9 現(xiàn) 特此 寄上 Wearesendingyou PartFive 1 PutthefollowingChineseintoEnglish 3 induplicate 10 一式兩份 11 如果質(zhì)量合適 我們會向貴方下續(xù)訂單 12 從你們6月5日寄來的樣品中 我們已經(jīng)做出了選擇 很高興向貴方下訂單 Ifthequalityissuitable wemayplacerepeatorderswithyou FromthesamplessentonJune5 wehavemadeselections andhavethepleasuretoplaceanorderwithyou 13 我方接受該項訂單 并會盡早安排發(fā)貨 Weaccepttheorderandshallarrangedeliveryassoonaspossible PartFive 1 PutthefollowingChineseintoEnglish 4 Aswefindbothqualityandpricessatisfactory weareplacinganorderwithyouforthefollowing 14 由于我們對質(zhì)量和價格都比較滿意 現(xiàn)就以下貨物向貴方訂貨 15 作為試訂 我們欣然小量訂購貴公司AC106號空調(diào)機150臺 Asatrialorder wearedelightedtogiveyouasmallorderfor150setsofyourairconditionersAC106 16 所附上的是我們第986號銷售合同兩份 如果貴方認為沒問題 請簽退一份供我方存檔 EnclosedisoursalescontractNo 986induplicate Ifyoufindeverythinginorder pleasesignandreturnonecopyforourfile PartFive 1 PutthefollowingChineseintoEnglish 5 WearepleasedtoencloseoursalescontractNo 2068induplicate Pleasecountersignonecopyandreturntousforourrecord 17 我們很高興附上銷售合同第2068號一式兩份 請貴方簽字并退回一份供我方備案 18 隨函寄去我方第AG 01號銷售確認書一式兩份 請簽退一份以便存檔 EnclosedpleasefindourS CNo AG 01induplicate Pleasecountersignonecopyandreturntousforourfile PartFive 1 PutthefollowingChineseintoEnglish 5 Pleasesendtheduplicateofthecontractcountersignedtous 19 請將已會簽的合同一份寄給我方 20 茲附寄我方第589號合同正本兩份 其中一份請簽退后寄還我方存檔 HerebyweencloseourcontractNo 589intwooriginals Pleasecountersignonecopyandreturntousforourrecord PartFive 2 Supplythemissingwordsintheblanksofthefollowingletter Thefirstlettersaregiven DearMsJennifer WeappreciateyourletterofSeptember20 2007togetherwithyour 1 oNo 38for300tonsofgarlic Wearepleasedto 2 ayour 3 tandconditions 4 Epleasefindoursales 5 cNo 333in 6 d Pleasesignonecopyand 7 rtousforour 8 f WewishtopointoutthataLetterofCreditinourfavorshouldbeopenedbeforeOctober20 2007 Weappreciateyourcooperationandtrustthattheshipment whichistobe 9 dafterreceiptoftherelativeL C willresultinyour 10 esatisfaction Welookforwardtoyourquickreply Sincerelyyours ontract confirmation rder cceptr erms nclosed unplicate ispatched eturn ile ntire PartFive AdvancedTraining 1 LetterComposing 1 Onbehalfoftheaddresser composealetteraccordingtothegiveninformationandmessage Remembertoarrangethenecessarypartsinproperformastheyshouldbesetoutinabusinessletter Information 1 Sender sName GuangdongForeignTradeDevelopmentCorp exporter 2 Sender sAddress 779EastDongfengRoad Guangzhou China 3 Sender sCableAddress 5527GFTDC 4 Sender sTelex 44388GFTDCCN 5 Sender sFaxNumber 86 20 83328156 6 Date September15 2007 7 Receiver sName H J Wilkinson Co Ltd importer 8 Receiver sAddress 245LombartStreet Lagos Nigeria PartFive 1 LetterComposing 2 Message 1 感謝對方2007年9月13日寄來的印花棉布的樣品 2 說明你方對價格和質(zhì)量都比較滿意 愿意訂購下列貨物 QuantityPatternNumberUnitPricesTotalAmount300yards72US 12peryd US 3600450yards82US 15peryd US 6750300yards83US 15peryd US 4500 3 強調(diào)貨物需從現(xiàn)貨供應(yīng) 4 希望你們將來能向?qū)Ψ酱罅坑嗁?5 請對方寄給你們一式兩份的銷售確認書 PartFive 2 LetterReplying DearMr Chen ThankyouforyourletterofSeptember30 2007 Wearegladtoinformyouthatyoursampleisfoundsatisfactoryandwewishtopurchaseyourproducts EnclosedpleasefindourorderNo 368 Wewouldbegratefulifyouwouldexecutetheorderassoonaspossible Sincerelyyours SteveSmith Readthefollowingletterandthencomposealetterinreplytoit ThankYou 大連理工大學電子音像出版社